Last updated: 5 November 2026
Energybackers is a trading name of Greenbackers Investment Capital Limited, a company registered in Scotland (number SC644035), registered office 4 Royal Crescent, Glasgow G3 7SL, United Kingdom. We were previously known as Greenbackers. In this notice, "we", "us" and "our" mean Greenbackers Investment Capital Limited.
We connect energy-transition ventures with investors and other providers of finance, through our website, the Energybackers Dealroom, our emails and our events. We are the controller of the personal data described in this notice. ICO registration number: ZB748719.
Contact us about privacy at privacy@energybackers.com, or by post to the address above, marked for the attention of Andrew Smith.
| Who you are | What we collect | Where it comes from |
|---|---|---|
| Founders and venture team members | Name, work email, job title, phone and LinkedIn profile; your company's profile, pitch deck, video and fundraising details; sign-in records; your signed agreement, with the time, IP address and browser used to sign; billing contact and payment records | You, when you sign up and build your profile, and your colleagues who add you |
| Investors and their teams | Name, work email, job title, organisation, phone, LinkedIn profile, location; investment preferences (sectors, stages, regions, cheque sizes); your Dealroom profile and sign-in records; your responses to ventures we show you | You, when you join the Dealroom; and, if you have not joined, the sources in the next row |
| Investment professionals we contact who have not signed up | Name, work email, job title and organisation, and your organisation's published investment focus | Our own business contacts and previous Greenbackers investor network and dealroom; and public sources such as your organisation's website, press releases and professional profiles |
| People who receive our emails | Which ventures you reviewed, asked to meet or passed on, any feedback you give, and when you unsubscribe. We do not use hidden tracking pixels to see whether you open our emails | Your clicks on the links in our emails, which we record only after the page you open has been showing for a moment, so that automatic link scanners are not counted |
| Event guests, partners and people who contact us | Name, contact details, organisation and what you tell us | You, through our contact form, event registration pages and emails |
| Website visitors | Technical data such as IP address, browser and pages requested, kept in our hosting provider's logs | Your browser |
We do not ask for, and ask you not to send us, special category data such as health information.
If you give us someone else's details, such as a co-founder, please make sure they have seen this notice.
| What we do | Legal basis |
|---|---|
| Run your Dealroom account, review and publish your profile, and provide the programme you signed up for | Contract |
| Take payments, issue invoices and keep accounting records | Contract and legal obligation |
| Match ventures with investors, show investors the ventures that fit their criteria, and show founders anonymised investor activity | Contract, for members; legitimate interests, for investment professionals who have not signed up |
| Send investment professionals our weekly matches email, featuring ventures that fit their organisation's investment focus | Legitimate interests: introducing relevant ventures to professional investors at their work address. You can unsubscribe in one click from any email |
| Make introductions between ventures and investors when both want to meet | Contract and legitimate interests |
| Invite you to our events and tell you about our services | Legitimate interests, or your consent where the law requires it |
| Answer your enquiries | Legitimate interests |
| Keep our website and Dealroom secure, prevent spam and fraud, and fix problems | Legitimate interests |
| Keep records of agreements and comply with the law | Legal obligation and legitimate interests |
Automated matching and AI. We score how well each venture fits each investor's published criteria, such as sector, stage, region and cheque size, and use the scores to decide which ventures appear in which emails. When a founder uploads a pitch deck, we use an AI model to draft answers in their profile, which the founder checks and edits. Our team reviews every profile before it goes live. We do not make decisions about you that have legal or similarly significant effects by automated means alone.
Your choices. You can unsubscribe from the weekly matches email at any time using the link in every email, or by emailing us. We will keep a note that you have opted out, so that we do not contact you again by mistake.
Within the Dealroom. Approved investor members can see venture profiles, including the founders' names and roles, the pitch deck and any video. Founders see anonymised information about the investors who match them, such as type, region and cheque size, but not names. When an investor asks to meet a venture and we make the introduction, we share each side's name and contact details with the other.
Our service providers, who process personal data for us under contract:
| Provider | What they do for us | Where |
|---|---|---|
| Supabase | Dealroom database, sign-in, file storage and back-end functions | USA |
| Netlify | Website hosting and our contact form | USA, with global delivery network |
| Resend | Sending Dealroom emails | USA |
| Stripe | Card payments. Stripe is also an independent controller for some data, under its own privacy policy | USA and Ireland |
| Anthropic | AI model that reads pitch decks to draft profile answers. Not used to train its models | USA |
| Our email (Google Workspace) and the web fonts on our site | USA and other countries | |
| Luma | Event registration | USA |
| Typeform | Online forms, such as some applications and surveys | EU and USA |
Embedded videos. Some pages show videos from Vimeo and YouTube. We use YouTube's privacy-enhanced mode. These providers may set cookies or collect data when you play a video, under their own privacy policies.
Others. We may share personal data with our professional advisers, with authorities when the law requires it, and with a buyer or successor if our business is sold or reorganised. We do not sell personal data.
Some of our service providers process or store personal data outside the United Kingdom, the European Economic Area (EEA) and Switzerland. In particular, our Dealroom database and certain supporting services are hosted or provided by organisations in the United States.
Where we transfer personal data from the UK to the United States, we rely on the UK Extension to the EU-US Data Privacy Framework where the receiving organisation has an active certification covering the relevant personal data. Where this does not apply, we use appropriate safeguards, such as the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses, together with the required transfer risk assessment and any additional safeguards identified.
US state privacy laws: Certain US state privacy laws provide additional rights to residents of those states. Where applicable, you may have rights to access, correct or delete your personal information, obtain a copy of it, or opt out of certain processing activities. If you believe these laws apply to you, please contact us at privacy@energybackers.com.
For transfers from the EEA to the United States, we rely on the EU-US Data Privacy Framework where the receiving organisation has an active certification covering the relevant personal data. Otherwise, we use the European Commission's Standard Contractual Clauses and assess whether additional safeguards are necessary.
For transfers from Switzerland to the United States, we rely on the Swiss-US Data Privacy Framework where the receiving organisation has an active certification covering the relevant personal data. Otherwise, we use appropriate safeguards recognised under Swiss data protection law.
We also take account of relevant onward transfers by our service providers and their sub-processors.
You can contact us at privacy@energybackers.com if you would like further information about the safeguards used for international transfers, including copies of relevant contractual safeguards where appropriate.
Access to the Dealroom is by one-time sign-in codes sent to your email. Data is encrypted in transit, each person can only see what their role allows, and pitch decks are kept in private storage. Only our team and our service providers can access personal data, and only where they need to.
We retain personal data only for as long as necessary for the purposes for which it was collected, taking account of our legal, regulatory and business requirements.
Our standard retention periods are as follows:
| Data | Retention period |
|---|---|
| Dealroom accounts and profiles | While your account is active, and normally for up to 2 years after your last meaningful activity, unless we need to retain particular information for a longer period for legal or contractual reasons. |
| Investment professionals who have not signed up | Normally up to 2 years after the date we obtained their details or their last meaningful engagement with us, whichever is later, unless they ask us to stop contacting them sooner. |
| Marketing opt-outs | We retain the minimum information necessary, normally your email address and the date of your opt-out, for as long as necessary to ensure that you do not receive further marketing communications. |
| Agreements and signature records | Normally 6 years after the relevant agreement ends, subject to any longer period required by law or necessary in connection with legal claims. |
| Payment and accounting records | Normally 6 years after the end of the relevant financial or accounting period, or longer where required by HMRC or another applicable legal obligation. |
| Email activity, including venture reviews, meeting requests and feedback | Normally 2 years. |
| Enquiries | Normally 2 years after we last hear from you, unless the enquiry develops into an ongoing business relationship or we need to retain information for legal purposes. |
| Website and technical logs | Normally up to 30 days, subject to the actual retention arrangements of our hosting and security providers. |
We periodically review the personal data we hold and delete or anonymise information when it is no longer necessary.
Where we are required to retain information for legal, regulatory or accounting purposes, we will limit its use to those purposes.
Where you close your account or request deletion of your personal information, we will consider your request in accordance with applicable data protection law and retain only information that we are legally entitled or required to keep.
You have the right to ask for a copy of your personal data, and to ask us to correct it, delete it, restrict how we use it, or send it to you or another organisation in a portable format. You can object at any time to our use of your data for direct marketing, including the weekly matches email, and to other uses based on legitimate interests. Where we rely on your consent, you can withdraw it at any time.
To use any of these rights, email privacy@energybackers.com. We will reply within one month. There is no charge.
We do not use advertising or analytics cookies. The Dealroom keeps your sign-in session and your programme choice in your browser's local storage, which it needs to work. Video players from Vimeo and YouTube may set their own cookies when you play a video.
If you are unhappy with how we have handled your data, please contact us first. You can also complain to the UK Information Commissioner's Office at ico.org.uk or on 0303 123 1113, or to the data protection authority where you live or work in the EU.
We will post any changes on this page and update the date at the top. If a change materially affects you, we will tell you by email.